Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, invoicing and scheduling meetings. May also train and supervise lower-level clerical staff.
ESSENTIAL FUNCTIONS:
-Manage and maintain executives' schedules.
-Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
-Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
-Open, sort, and distribute incoming correspondence, including faxes and email.
-File and retrieve corporate documents, records, and reports.
-Greet visitors and determine whether they should be given access to specific individuals.
-Prepare responses to correspondence containing routine inquiries.
-Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
-Prepare agendas and make arrangements for committee, board, and other meetings.
-Make travel arrangements for executives.
-Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
-Compile, transcribe, and distribute minutes of meetings.
-Attend meetings to record minutes.
-Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
-Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
-Set up and oversee administrative policies and procedures for offices or organizations.
-Supervise and train other clerical staff.
-Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
POSITION QUALIFICATIONS:
Competency Statement(s):
-Accountability - Ability to accept responsibility and account for his/her actions.
-Accuracy - Ability to perform work accurately and thoroughly.
-Detail Oriented - Ability to pay attention to the minute details of a project or task.
-Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
-Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
-Loyal - The trait of feeling a duty to the employer.
-Organized - Possessing the trait of being organized or following a systematic method of performing a task.
-Reliability - The trait of being dependable and trustworthy.
-Responsible - Ability to be held accountable or answerable for one's conduct.
-Communication, Oral - Ability to communicate effectively with others using the spoken word.
-Communication, Written - Ability to communicate in writing clearly and concisely.
-Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
-Working Under Pressure - Ability to complete assigned tasks under stressful situations.
SKILLS & ABILITIES:
Education:
-High School Graduate or General Education Degree (GED)
Computer Skills:
-Excellent Computer Skills. Windows Office and Qucik Books is a must.!!!
Certificates & Licenses:
-No criminal or driving records.
Non-smoker only to apply.
Please only respond with your resume for our consideration. This position may lead to full time.
Please follow the link to apply:
http://www.arizonaparkingsolutions.com/Careers.aspx
- Location: Mesa
- Compensation: $250.00 a week + Bonus
- This is a part-time job.
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.