Small East Mesa firm seeks an experienced, full-time secretary / receptionist to fill a responsible, independent position in two-attorney, two-secretary, non-litigating office.
NO LEGAL EXPERIENCE REQUIRED (we will train in law)
REQUIRES APPLICANT TO BECOME AN ARIZONA NOTARY PUBLIC (to qualify: must be an AZ resident and never have been convicted of a felony; if you cannot meet these qualifications, please do not apply)
NO HEALTH BENEFITS (if you require company-provided health benefits, please do not apply)
Position details:
- Monday-Friday
- 8:30 a.m. - 5:00 p.m.
- semi-monthly payroll
- starting salary around $24,960 annually [$12 per hour], depending on experience
Preferred qualified candidate will have:
- about 10 years general office experience
- a professional appearance
- a friendly disposition with kind, caring attitude
- proficient typing skills (at least 55 wpm)
- a strong comfort level handling multiple phone lines while performing detailed tasks
- the ability to produce accurate computerized correspondence and spreadsheets
- an aptitude for organization
- MS Word and Excel experience (Corel WordPerfect experience a plus)
- solid work and business ethics
- the ability to work with confidential data on a highly professional level
- a stable work history and proven track record with verifiable references
- a familiarity with internet usage for research and email correspondence
. . . and should be:
- a problem solver
- a self starter by nature
- extremely detail oriented
- able to work independently
- level-headed with a calm demeanor
- able to monitor one’s own work for quality
- able to handle pressure with ease during hectic times
- able to effectively prepare correspondence using proper grammar
Duties:
- answer four (4) incoming phone lines and transfer calls using intercom
- maintain phone log in Excel
- record phone messages on message pads and in memo form, if necessary
- schedule appointments and maintain calendar
- greet clients
- prepare office equipment for daily use and maintain office equipment
- prepare estate-planning and corporate legal documents (we will train)
- coordinate timely production of documents
- transcribe correspondence and notes using dictation equipment
- organize files and maintain order in file room
- follow up on time-sensitive matters
- open incoming mail and distribute appropriately
- calculate postage for outgoing mail and deliver to outside mailbox
- arrange for deliveries via outside courier
- prepare billings, handle cash receipts and coordinate with bookkeeper
- other miscellaneous duties, as requested
Benefits:
- paid sick time (6 days per year, with potential to "bank" unused time)
- paid vacation time
- eight (8) paid holidays
- Company-provided lunch on premises
If you are interested in being considered for this position, please send your letter of introduction, resume, salary requirement and availability to arizlaw@gmail.com .
- Location: E Mesa - University Dr & Recker Rd
- Compensation: around $24,960 annually to start, depending on experience
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.