The Accounts Receivable Clerk (AR) is a multi-faceted role reporting directly to the Controller. This position is primarily responsible for the full-cycle management of customer accounts, including payment processing, invoicing, collections, and financial reporting.
Beyond core accounting duties, this individual serves as a vital cross-functional backup for Customer Service and Accounts Payable. In a food-production environment, this role also carries the responsibility of monitoring and reporting on food safety or quality issues, ensuring operational standards are met.
Duties and Responsibilities:
Process Customer Payments using Deposit Edge
Process customer complaints/concerns on daily basis, issuing credits when approved by QC
Post all customer payments on a regular basis.
Ship invoices using SYSPRO and ensure OPENSO report is blank, daily
Bill appropriate customers through EDI and appropriate portals.
Process and Email customer statements on a regular basis.
Send aging to President
Email monthly sales reports to President, VP, Executive Administrator and sales reps.
Make collections calls for past due accounts
Scan all orders on daily basis
Driver settlement
Take and process customer orders, including will calls
Assist with answering incoming calls
Customer service backup
Enter customer orders into SYSPRO system
Check customer service emails
Send EOM A/R Sales + Cash Reconciliation
Manage Customer Credit card Payments and accounts
Manage all customer price Groups and Levels
Complete invoice portion or recall/ mock recall when needed
Manage all distributors approved Billbacks + Deviations
Email brokers copies of required invoices for commissions
Perform Credit check on potential customers to determine credit worthiness
Performs other similar or related duties as necessary
SPS COMMERCE Management
Education and/or Experience:
1 year experience in account receivables
Minimum of High School education
Bi-lingual, English/Spanish, required.
Verbal and written communication skills
Proficient in Word, Excel, Power Point, Syspro a plus
Detail oriented.
Skills and abilities
Good communication skills
Ability to prioritize and follow directions with little or no supervision
Ability to do multiple tasks simultaneously
Bi-lingual (Spanish-English)
Ability to work in a team environment
Computer skills in Excel, Outlook, Word and other, strongly required
Strong organizational skills
***PLEASE SEND RESUMES***
Principals only. Recruiters, please don't contact this job poster.