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Administrative/Personal Assistant (Phoenix)

compensation: DOE
employment type: full-time

About Gravity Systems, Inc.

Gravity Systems, Inc. is a full-service computer networking and IT solutions provider. Serving small businesses since 1997, Gravity Systems provides on-site technical support, computer networking, IT outsourcing, web and e-mail hosting, and IT consulting.

From a new firm to a thriving corporation, Gravity Systems has the experience needed to implement and support the technology that powers business. Gravity Systems helps companies avoid costly mistakes not only by choosing the right technology products and networking solutions, but also by managing the network for efficient operation.

Gravity Systems provides complete IT services including: Network Design and Implementation, On-Site Technical Support, VPN and Remote Access, Web and E-mail hosting, Internet Firewall and Security, IT Staffing, IT Project Management and Implementation, Upgrades and Testing, New Computer Deployment, Remote Office Support.

Daily Duties:

-Assisting in administrative duties including: record-keeping, monthly reporting, billing audits, and inventory audits
-Assisting in HR-related tasks, such as conducting phone interviews, tracking OT/PTO, and new hire onboarding
-Supporting inventory activities such as updating records, picking up and shipping packages
-Assisting in office administration such as setting appointments and planning and booking events
-Assisting in marketing activities such as planning tradeshows and monitoring marketing campaigns
-Assisting in personal tasks such as picking up dry cleaning, scheduling personal appointments, coffee runs, etc.

Knowledge, Skills & Abilities:

-Extremely Detail oriented with excellent written/verbal communication skills
-Ability to think logically and multi-task
-A demonstrated ability to follow directions and procedures with minimal oversight
-Ability to plan and follow a daily agenda, and to follow up on tasks that are recurring or require confirmation of completion
-A demonstrated ability to write emails and conduct daily activities in a professional manner
-Ability to take criticism constructively and follow instructions with a positive attitude

You’ll be a good fit for this role if you:

-Enjoy working on a variety of tasks
-Good at spotting and remembering details
-Enjoy planning and organizing
-Prefer to stick to rules/have a by-the-book personality

We’ll be a good fit if you like:

-Small business environments
-Close-knit team settings
-Having high standards for performance
-A good work/life balance

Education / Experience Requirements:

Bachelor’s degree preferred
1+ years administrative or personal assistant experience preferred
Working experience with:
Windows 7/8/10
Microsoft Suite (Word, Excel, etc.)

Please send a resume and a cover sheet (in the e-mail body is fine) with the following info:

- Salary requirements and, optionally, history
- Availability date
- Answer the two following questions:
a. Favorite thing about being an admin
b. Least favorite thing about being an admin
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 7020848659


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