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Hiring Support assistant w/Accounts payable (Tempe)
CPR Savers & First Aid Supply LLC.
2328 W Campus Dr. near Near 48th Street and Broadway
compensation:
$20/hr
employment type:
full-time
experience level:
entry level
job title:
Support assistant w/Accounts payable
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CPR Savers & First Aid Supply is a small, family owned, medical, survival and first aid supply distributor. We are currently looking for a dependable, motivated, and hardworking warehouse personnel to join our team.
Position Overview
CPR Savers & First Aid Supply is seeking a highly organized and detail-oriented assistant to support our finance, operations, HR, and vendor management functions. This role is critical to ensuring accurate payments, smooth internal operations, and timely coordination between accounting, vendors, warehouse, and management.
The ideal candidate is dependable, discreet, proactive, and comfortable managing multiple administrative and financial processes simultaneously.
Primary Weekly Responsibilities:
Accounts Payable & Vendor Payments:
- Print, review, and process vendor invoices approved by management
- Match invoices to packing slips and supporting documentation where applicable
- Prepare remittance statements and print checks
- Scan signed checks and mail payments to vendors
- Process payments via credit card or vendor payment portals when required
Freight & Carrier Payments:
- Match freight invoices to approved carrier quotes
- Enter freight invoices into QuickBooks and process payment
- Resolve billing discrepancies with freight carriers
- Manage online carrier payments (e.g., FedEx Freight, DHL Express)
Time & Payroll Support:
- Monitor and manage TimeClick system emails and adjustments
- Prepare and mail instructor training payment checks
- Assist with allocation and documentation of wire payments (handoff support)
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Additional Responsibilities:
Financial Operations & Chargebacks:
- Respond to credit card chargebacks and update/close affected orders
- Generate transaction receipts and statements for reconciliation
- Communicate with card processor support for issue resolution or account changes
Trademark & Legal Administration:
- Maintain and update trademark registrations
- Monitor trademark cancellation cases and assist with required filings or responses
HR & Hiring Administration (AZ Employees):
- Prepare and distribute new hire onboarding packets
- Register new hires with E-Verify and payroll systems
- Maintain employee records and documentation
- Process employee separations, including final pay coordination and payroll updates
Recruiting Support:
- Post job openings and temporary staffing needs
- Review applicant responses and schedule interviews
Vendor & Tax Documentation:
- Complete vendor registration forms and credit applications
- Manage tax exemption documentation and verification
- Provide exemption certificates to vendors when applicable
- Verify customer tax exemption numbers upon request
Filing & Administrative Support:
- File invoices, checks, receipts, packing slips, and utility bills
- Answer incoming calls and route HR- and operations-related inquiries appropriately
- Assist internal teams by locating and providing documentation (W-9s, licenses, invoices, SAM registration, etc.)
Backup & Cross-Coverage Responsibilities:
- (Performed during absences or high-volume periods)
- Reconcile credit card transactions in QuickBooks
- Apply credit card payments to Brightpearl orders
- Resolve vendor billing discrepancies
- Verify order acknowledgments and shipment tracking
- Issue credit card refunds
- Match and upload invoices to orders
- Create, process, and close credit orders (SO & PO credits)
- Invoice and close purchase orders
- Enter weekly check payment data into QuickBooks
- Receive and process packing slips
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Qualifications:
- 3+ years of experience in accounting, administrative operations, or finance support
- Strong proficiency with QuickBooks or similar accounting software
- High attention to detail and strong organizational skills
- Ability to handle confidential financial and employee information
- Comfortable communicating with vendors, carriers, and internal teams
- Self-starter with excellent time management skills
Preferred Experience:
- Experience with Brightpearl, Quicbooks, TimeClick, or payroll systems helpful, but not required
- Knowledge of tax exemption documentation
- Familiarity with vendor credit applications and freight billing
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Why Join Us?
- Long-established, growing company in the healthcare and training industry
- Collaborative and fast-paced environment
- Opportunity to take ownership of key operational processes
- Stable, long-term position with meaningful responsibility
- Healthcare benefits offered
- Pay is $20/hour, hours 8-5 M-F
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- Applicants must be able to pass a criminal background check.*
If you have the necessary experience and skills to excel in this role, we encourage you to apply. We look forward to reviewing your application and discussing this exciting opportunity further.
Interviews are conducted in-person. If we review your resume and think that you would be a good candidate for the position we will call you to set up an interview. Office hours are typically Monday to Friday 7am-5:30pm however typical contact times for hiring are between 8am-5pm.
- Principals only. Recruiters, please don't contact this job poster.