Looking for someone who can perform varied secretarial and administrative duties for an administrative department.
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General Accounting Abilities : * Composes and produces business correspondence, reports, and related materials or guides the work of other staff that produces these materials. * Reviews and signs materials, as authorized. * Edits documents produced by others. * Ensures confidentiality and controls access to sensitive information, such as staff personnel files. * Responds to inquires and requests for information requiring knowledge of departmental and company policies and procedures. * Serves as internal resource to administrators or staff on departmental and company procedures. * Researches information, as requested, and relays official interpretations. * Performs administrative duties associated with scheduling and coordinating meetings. * Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. *Records and summarizes minutes for typing and distribution. * Researches and gathers data for departmental reports. * Conducts preliminary analysis of data. * Recommends report content and format to display findings most effectively. * Assists in budget preparation by gathering historical data in limited area, such as materials and supplies or salaries. * Tracks and monitors assigned budget expenditures and reports on variances. * Oversees office operations. * Coordinates preparation, development and productions of major documents, such as proposals and manuscripts. * Implements changes or enhancements to procedures to improve productivity, efficiency and service. * Schedules, assigns and prioritizes workloads by setting appropriate deadlines. * Ensures timely completion of unit's work. * Performs other related duties as assigned or requested. * The Company reserves the right to add or change duties at any time.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information; Develops alternative solutions; Uses reason.
Oral Communication - Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.
Dependability - Follow instructions; Takes responsibility for own actions: Completes tasks on time.
Customer Service - Manages difficult customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.
Initiative - Seeks increased responsibilities; Seeks developments growth; Solicits feedback regularly.
Job Qualification: *Bilingual * Minimum Education: High school * Minimum Experience: 1-2 Years * Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience. * Preferred Education: Bachelor's Degree * Preferred Experience: 3 Years * Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment.
Physical Demands: * Occasionally required to be in stationary position. * Occasionally required to move about inside and outside. * Occasionally required to communicate. * Occasionally required to use hands and arms. Occasionally required to bend or lift. * Occasionally required to lift light weights (less than 25 pounds). * Occasionally required to lift moderate weights (25-50 pounds). * Occasionally required to lift heavy weights (50 pounds or greater). * Finger dexterity required * Hand coordination required. * Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.
Equal employment opportunity.